Introducing QR Code Signatures to Quickly and Easily eSign Safety Forms

QR Codes (abbreviated from Quick Response Code) were first used in the automobile industry for tracking purposes. They quickly took off in other industries for a wide range of uses.  Apart from tracking, the two-dimensional barcode constructed of small squares arranged in a square grid on a white background can contain data that points to a website or application, emails, phone numbers, and other identifiers. The codes are read by smartphone cameras or specialized devices dedicated to QR reading, such as hand-held scanners, handy terminals, and fixed scanners embedded in other devices and apps. Because of this relative ease of use, their application scope extends to general marketing and item identification to document management.

In safety management, QR Codes have been used to educate workers on how to use equipment; construction workers can watch a video or read instructions on how to use a tool or complex machinery by quickly scanning a QR Code that links to it. It is also used to provide medical details during emergencies. QR Code stickers placed on a workers’ helmet are scanned to reveal the worker’s name, contact details, training history, and medical history. 

How are we using QR Codes for safety?

It is considered best practice to ensure all team members that have participated in a safety meeting to document their involvement. On paper, this would come in the form of a signature or some other type of acknowledgment (check your name off, etc.) 

When we start to move into the world of digital paperless safety, the lines begin to blur. Technology today allows us to have digital signatures that replicate our physical signatures just fine; they can even place those signatures on any digital paperless safety form. 

The caveat of this is that you sacrifice one of the main advantages of a digital paperless safety solution. When you use an image capture box to sign in, you lose all reporting concerning viewing an individual's activity within the safety program. For example If you want to know what an employee or contractor has been participating in, you still need to open and read all of the safety forms that you think they have been a part of. This becomes tiresome as the information is not made readily available, just like on paper.

Enter QR Codes! Using a QR scanner built into the app, we can replace this antiquated signature method with a quick QR Code scan from the participants' smartphone or printed out QR Code. 


Not only does this solve the hidden information locked on a pdf from a digital paperless solution, but it also creates a much more secure and faster method to account for workers on site. Whether it's at the end of a safety meeting or checking-in, the QR Code is unique to every individual and can be used in many diverse ways. 

QR Code Sign-offs are now available in the SafetyTek mobile app. Users can sign-off on any safety document with a quick scan of a QR Code found in their profile, in addition to the username and pincode method as an option. 

For more details on how you can take advantage of this feature, book a call with one of our safety experts.

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